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Hays County ECAP Fund

Información en español

Emergency Cash Assistance Program (ECAP) Fund

As part of a county-wide collaboration, Hays County has established the Emergency Cash Assistance Program (ECAP) grant fund, which will disperse $600,000 to local businesses that are struggling to sustain operations due to the COVID-19 health crisis. The second phase of the Hays County Emergency Cash Assistance Program (ECAP) will go into effect Monday, Nov. 9, featuring lighter requirements and a more simplified process to access the free financial resource.

During Phase 2 of ECAP, businesses that have received PPP or EIDL funding will now be eligible for a grant, a distinct broadening of the program. Other adjusted requirements include a shorter length of time a business must have been in operation and an updated rubric now based on revenue loss during the pandemic. Businesses that have previously received ECAP funds may still qualify for additional assistance, if they have not reached the maximum award threshold.

The ECAP fund, which was initiated by the Hays County Commissioners Court, is a collaboration between the County, the City of Kyle, PeopleFund, and the Greater San Marcos Partnership (GSMP). The fund will provide a grant of up to $10,000 to qualifying businesses on a first-come, first served basis. The loan agency PeopleFund, a non-profit community lender, will manage the application process.

Priority will be given to businesses that are most victimized by the pandemic, such as but not limited to, restaurants, caterers, childcare, personal services/salons, event venues, florists, theaters, museums, musicians, non-essential retail, designated health services, sports, gymnastics, bars and nightclubs. All businesses, however, are encouraged to apply.

A PDF version of the application is available for review to help prepare applicants for the information that will be requested. Applicants may begin submitting their application and required documents online at https://peoplefund.org/hays/.

Applications will close once all funds have been awarded or until December 31, 2020, whichever comes first. Please review the details, requirements and process below before proceeding to the application.

Hard copy applications can be found at the following locations:

San Marcos Library via front porch pickup - 625 E Hopkins St, San Marcos, TX 78666

Buda Chamber of Commerce - 203 Railroad St 1 C, Buda, TX 78610

Dripping Springs Community Library - 501 Sportsplex Dr, Dripping Springs, TX 78620

Kyle Public Library - 550 Scott St, Kyle, TX 78640

Kyle Chamber of Commerce - 401 W Center St, Kyle, TX 78640

Wimberley Village Library - 400 FM2325, Wimberley, TX 78676

All hard copy applications should be mailed to PeopleFund.

For assistance navigating the application process, please call 512-222-1016 or fill out this inquiry form.

Award Amount & How Fund May Be Used

Grants shall be awarded up to a maximum of total grant per business of Ten Thousand Dollars ($10,000).

Grant funds may be used for: 

  • Working capital (including rent, pre-existing mortgage and utilities)
  • Inventory or supplies
  • Furniture or fixtures
  • Machinery or equipment
  • Maintenance or repairs
  • Payroll or Employment Benefits for Qualifying Employees

 

Fund Eligibility Criteria

All of the following criteria must be met:

 

  • Private sector business or non-profit organization
  • Must have been in operation since at least July 1, 2019 with a location within Hays County*
  • Limited to those with less than ten (10) full-time equivalent Qualifying Employees
  • Must have been in good standing with the State of Texas, and have no outstanding tax liens, as of January 1, 2020
  • Must be in good standing with City and County taxes, as well as all permits, and licenses as of January 1, 2020
  • The business must have sustained a loss in profits in 2020 due solely to the pandemic.
  • Owners of the business must show 2019 total income under $100,000 from all sources combined.
  • Eligible applicants will be asked to sign up for a one hour virtual technical assistance meeting or workshop with PeopleFund, covering disaster response planning, financial assistance sources or other relevant topics

* A residence-based location may be acceptable provided applicant certifies that it offers services primarily within Hays County.

 

Required Documents
  • Completed application
  • W-9 Form
  • Personal or individual 1040 income tax returns from 2019 for all owners with more than 10% equity stake in the business
  • Business tax returns from 2019
  • If owners are paid as W2 employees, include a copy of each owner's W2
  • Submittal will include the following financial information:

a. YTD Profit and Loss Statements (by month if possible); non-profit organizations will be asked to project revenues for November and December

b. Use of funds statement certifying that funding shall only be used for those items for which ECAP funding is permitted).  (See list of available uses for grant above in the Award Amount section). If applying as a non-profit organization, please include a narrative describing what activites have been impacted by the pandemic and what level of giving the organization's volunteers and donors have been able to maintain.

The county or a third party administrator reserves the right to request further documentation and information as it deems necessary.

Award Process

A nine-member award committee, comprised of representatives from the cities within Hays County and selected by Hays County, shall review and consider applications for funding bi-monthly. In order to be granted an ECAP Fund award, seventy-five percent (75%) of the award committee must vote to approve an application (the “Approval Threshold”). Applicants will then be notified within three business days of the decision.

For assistance navigating the application process, please call 512-222-1016 or fill out this inquiry form.

Disclaimer:  THIS PROGRAM IS SUBJECT TO AVAILABILITY OF FUNDS AND WILL BE OFFERED ON A FIRST-COME-FIRST-SERVE BASIS TO THOSE BUSINESSES WHO MEET ALL OF THE REQUIREMENTS OF THE PROGRAM.

Administrators of this Program shall NOT discriminate against any applicant for participation in the Program because of race, religion, color, sex or national origin.

No official or employee of the County, no employee or relative of the Administrators of the Program, and no person who exercises any functions or responsibilities in the review or approval of the Program shall participate in any decision which affects his or her personal pecuniary interest, nor shall any official of the County benefit, directly or indirectly, from the distribution of funds under this Agreement.

Combinable Resources

Small businesses can take advantage of additional resources in Hays County in combination to this grant fund, including the following partners:

COVID-19 RESOURCES: Find regional resources and updates for businesses here. Go To Info